Getting your gear into Flightcase
Quotes price themselves from your inventory, so the gear list is the thing everything else leans on. It is worth an unglamorous hour early rather than a scramble mid-quote.
About an hour for a first pass
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1. Set up your categories first
Categories are the shape every quote inherits, so make them match how you actually talk about the kit. If your team says "comms" and "rigging", use those, not a taxonomy borrowed from someone else's warehouse.
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2. Add gear underneath them
Each item carries what you own, its rental rate, and where it lives. Quantities matter more than they look: availability is worked out from them, so a job that would overcommit a case shows up before the truck is loaded rather than after.
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3. Group cases and kits
A comms kit goes onto a quote as one line at one rate, not as a pile of parts. Build the case once and it travels as a single thing through quoting, pulling and returns.
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4. Put replacement values on as you go
This is the step everyone skips and everyone regrets. Replacement values are what your rate card and your insurance schedule are built from, and filling them in item by item later is far more painful than doing it while you are already in the record.
Worth knowing
- Already keep the list in a spreadsheet? There is a CSV import, so you do not have to retype it.
- Serialised units and asset tags are what make phone scanning work later. Worth adding for anything you track individually.