Flightcase Pricing

Pricing that a small team can budget for

Bundled plans rather than a platform fee plus per module charges per user. Clients and crew never need a paid seat.

Free
$0
forever

For a solo operator testing the workflow before committing to it.

  • 1 admin user
  • 5 quotes per month
  • Full quote builder
  • Gear and labor catalog
  • Client approval portal
  • Additional team members
  • Project files and crew portal
  • Client account portal
  • Production calendar
Start free
Most teams start here
Team
$39
per month

For small production teams actually running projects.

  • 2 admin users and 2 regular users
  • 25 quotes per month
  • Extra seats at $5 per seat per month
  • Full builder, inventory and labor
  • Project files and crew portal
  • Event portal for files, updates and crew
  • Client account portal for invoices, payments and paperwork
  • Production calendar
Start today
Pro
$99
per month

For established teams running high-volume work.

  • 5 admin users and 15 regular users
  • 250 quotes per month
  • Extra seats at $5 per seat per month
  • Everything in Team
  • Priority support
  • Preview selected product updates
Start free

Enterprise

For larger businesses that need custom seat and usage limits, manual billing controls, priority onboarding, and a workspace configured around how the operation already runs. Sized and billed through support rather than self-serve.

Contact support Book a demo

What each plan includes

Free covers quoting and invoicing for one person. Team and Pro add the production side: project files, the crew portal (availability requests, call confirmations and crew-visible files through crew-facing links) and the production calendar. Pro raises the seat and quote limits. These are part of every plan, including Free:

Pricing questions

How much does event production software cost?
Flightcase is $0 on the Free plan, $39 per month on Team and $99 per month on Pro, with additional seats at $5 per seat per month. Pricing across this category more commonly combines a platform fee with per module charges per power user, which makes the real monthly cost depend on how many modules you switch on and how many heavy users you have.
Do clients or crew need a paid seat?
No. Clients review and approve quotes, view invoices and pay through portal links on every plan. On Team and Pro, crew respond to availability requests, confirm calls and open crew-visible files through crew-facing links. Paid seats are only for the people running the workspace.
What counts against the monthly quote limit?
Quotes created in that calendar month. Revisions to an existing quote do not count again, so negotiating a scope back and forth with a client uses one quote, not five.
Can I change plans later?
Yes, in both directions, and you can add seats to Team or Pro as the team grows. If you need custom seat counts or a larger rollout, support sizes an Enterprise workspace with you.
Is there a contract or a card required to start?
No. The Free plan needs no card, and paid plans are billed monthly rather than on an annual commitment.
Are payments and card processing included?
Collecting invoice payments by card or bank transfer is part of the product rather than a separate add-on. Each payment carries a platform fee: the payment processor's cost (2.9% + $0.30 by card, 0.8% capped at $5 by bank in the US) plus Flightcase's 1% + $0.10. You choose whether your client pays it or it comes out of the payment.

Work out the real number

If you are comparing against a modular quote, price the modules and seat count you will actually run rather than the entry configuration. We wrote up how that maths tends to go.

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