Model equipment the way it is handled
Organize departments, categories, cases, kits, serialized units, accessories, rates, and replacement values.
Inventory & Warehouse
Know what is owned, committed, moving, and coming back.
Flightcase connects the equipment catalog to real quotes, shows, reservations, pull sheets, warehouse preparation, checkout, returns, repairs, and follow-up.
Inventory that follows the job
A catalog is not enough when equipment starts moving.
Warehouse teams need more than an item count. They need to know which show needs the gear, when it is committed, what should be pulled, which unit moved, what came back, and what still needs attention.
Flightcase keeps inventory decisions tied to the commercial and production records that created the work.
Operational inventory includes
- Departments, categories, cases, kits, and serialized units.
- Rates, replacement values, stock quantities, and commercial modes.
- Show-linked reservations, commitments, shortages, and subrentals.
- Pull sheets, scanning, checkout, returns, issues, and repairs.
- Warehouse tasks and punch-list follow-up with project context.
See the workflow
Real screens from the current Flightcase build.
Make equipment status actionable
The warehouse should know what needs attention without reading the entire project history.
See commitments before prep
Tie inventory reservations and shortages to the documents and shows that created demand.
Track prep, checkout, and return
Use pull sheets and scan workflows to keep physical movement connected to the live job.
Keep issues from disappearing
Record missing gear, damage, repairs, blocked items, tasks, and punch-list work after return.
A warehouse workflow built around the show
Keep the working inventory record current from scope through recovery.
Commit
Approved scope and project planning create visible inventory demand.
Prepare
Organize pull sheets, cases, shortages, substitutions, and warehouse tasks.
Move
Scan, check out, deliver or collect, and keep serialized gear accountable.
Recover
Process returns, flag issues, route repairs, and restore availability.
Related operational guides
Go deeper on the workflows behind the platform.
AV Inventory Control: From Catalog Accuracy to Show Commitments
Read guide ->Pull Sheets and Warehouse Prep: A Show-Ready Workflow
Read guide ->Warehouse KPIs for Event Production Companies
Read guide ->Questions buyers ask
Can Flightcase track serialized equipment and cases?
Yes. Inventory supports serialized units, asset tags, case groupings, kit relationships, and QR-based workflows so physical equipment can remain tied to the operational record.
Do warehouse commitments connect to quotes and shows?
Yes. Inventory reservations can retain the show, document, quantity, site, and date window that created the commitment.
Can teams still print pull sheets?
Yes. Teams can use a live operational source while still printing pull sheets when paper is useful on the warehouse floor.
Does Flightcase handle shortages and subrentals?
Flightcase includes shortage visibility and subrental workflows so outside coverage can stay connected to inventory demand and the project.
Walk through your warehouse flow.
Bring a real example of how a job moves from quote to pull, checkout, return, and issue follow-up.