Quotes · Inventory · Crew · Show Files
Production companies are already quoting, warehousing, crewing, and getting paid in Flightcase — one fluid system from the first client call to load-out. The beta is open. Set up your workspace today and stop stitching together spreadsheets, PDFs, and group chats.
I built Flightcase because the software I was using kept getting in the way. All I wanted was to get the quote to the client and the deposit in the bank so I could start building the show — everything else was process for its own sake. Flightcase is fluid: the workflow works for you, not against you.
The live product now spans quoting, invoices, warehouse movement, QR scanning, subrentals, crew, comms, financial visibility, and the first native mobile foundation.
Build professional commercial documents with sections, line items, section discounts, display modes, CSV import/export, and revision-aware saves that keep old client approvals honest.
LiveClients review, e-sign, approve, print, and save quotes through share links tied to exact revisions. Newer drafts do not silently change what someone already approved.
LiveManage departments, categories, cases, serialized units, asset tags, purchase data, rates, sale/rental modes, locations, and inventory history from one operational catalog.
LiveRun checkouts, returns, repairs, blocked items, punchlists, warehouse tasks, wallboard queues, pull-sheet prep, and show-linked gear movement from warehouse-first screens.
LivePhone-camera and Zebra scanner modes resolve serialized units and cases, log scan events, flag mismatch states, and support one-tap check-out and check-in from warehouse flows.
LiveCreate subrental requests, vendor PDFs, custom subrental line items, vendor cost/customer pricing fields, and convert recurring outside gear into real inventory later.
LiveConvert quotes to shows, manage venue and timing details, build run-of-show milestones, schedule crew by role and call time, and keep show context tied to documents and gear.
LiveMaintain roles, rates, assignments, call sheets, and crew-facing access. Crew can confirm work, follow show details, and receive operational updates without needing admin access.
LiveTrack invoiced totals, outstanding balances, collections, upcoming shows, show profitability, expenses, vendor bills, payables, exports, and QuickBooks-ready financial groundwork.
LiveRun internal rooms, show chat, DMs, threads, reactions, typing indicators, unread state, encrypted chat storage, and live refresh without depending on third-party chat tools.
LiveStripe Connect invoice checkout, account onboarding, payment status tracking, processing fees, client checkout links, payment journal records, and admin payment controls are in place.
LiveA dedicated mobile API, native iOS app foundation, auth restore, push registration, badge contracts, event detail, room messaging, and profile/settings truth are underway and usable.
LiveThe public page now reflects the active release line: warehouse operations, scanning, collaboration, payments, comms, support surfaces, and native mobile groundwork.
Flightcase speaks production first — gear, crew, shows, load-ins — with the commercial side fully wired in: quotes, invoices, deposits, payments, financial dashboards, and QuickBooks-ready groundwork.
Add your gear inventory with daily rates, departments, and cases. Add your crew roster with roles and rates. Reuse everything across every show forever.
Pull from your catalog, add custom lines, set tax and discount. Live totals update as you go. Send a link — client approves with an e-signature.
Venue details, schedule, crew assignments, equipment list, technical notes. Send call sheets. Crew confirm via link. Everyone's on the same page before load-in.
Convert quote to invoice with one click. Mark paid when it lands. Dashboard tracks everything outstanding while you're on the next job.
The core is live and running real shows. Here's what we're working on now — and being in beta means what you tell us moves things up this list.
Sign up today — the beta is open. No credit card required. Upgrade as you grow, and we'll always give you advance notice before any pricing change affects your workspace.
For freelancers and solo operators kicking the tires.
For small production teams actually running shows.
For established teams running high-volume work.
For larger businesses that need tailored onboarding, billing, and seat sizing.
No waitlist. No invite codes. Create your workspace now and build your first quote today. Join the production companies already running their shows on Flightcase.
Prefer a guided setup? Leave your email and we'll walk your team through onboarding.
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