Close work with a usable scope
Build quotes with equipment, labor, services, sections, revisions, approvals, and client presentation controls.
Event Production Software
Run the project from quote to show.
Flightcase connects quotes, projects, inventory, warehouse work, crew coordination, invoices, files, and client communication so production teams can work from the same current plan.
One operational record
Stop rebuilding the same event in every tool.
A quote gets approved, then the project is rebuilt in a spreadsheet. Crew details move into a message thread. Warehouse notes live somewhere else. Files get resent whenever something changes.
Flightcase keeps the commercial, production, crew, warehouse, and client sides of the project connected without pretending every role needs the same screen.
Built for teams that need to
- Carry approved scope into active production work.
- Keep schedules, files, notes, and responsibilities attached to the show.
- Coordinate crew without turning availability into an accidental booking.
- Give warehouse teams current commitments and operational context.
- Keep client-facing and internal information deliberately separated.
See the workflow
Real screens from the current Flightcase build.
A calmer path through production
Each team gets the context it needs while the project remains connected underneath.
Keep the show record current
Bring schedules, venue details, documents, notes, communication, and responsibilities into one project workspace.
Share the right information once
Coordinate availability, calls, confirmations, files, schedules, and updates without repeating the same handoff.
Connect warehouse work to the job
Keep inventory, reservations, pull sheets, prep, checkout, returns, issues, and follow-up close to the show.
From first scope to final load out
The workflow stays connected as the project changes hands.
Quote
Define scope, pricing, revisions, and the client-facing presentation.
Approve
Share a fixed revision for review, approval, signature, and payment context.
Produce
Coordinate schedules, crew, files, notes, equipment, and operational changes.
Close out
Keep returns, issues, invoices, payment history, and project context together.
Related operational guides
Go deeper on the workflows behind the platform.
Event Production Software: A Practical Buyer’s Guide
Read guide ->How to Reduce Communication Handoffs in Event Production
Read guide ->Event Crew Call Sheets: What to Include
Read guide ->Questions buyers ask
What is event production software?
Event production software connects the commercial and operational records used to plan and deliver live work. That can include quotes, projects, schedules, inventory, warehouse preparation, crew, files, invoices, and client communication.
Is Flightcase only for equipment rental companies?
No. Flightcase supports equipment-heavy AV and lighting teams, but its project, crew, file, communication, quote, and invoice workflows also fit production companies that combine equipment, labor, and services.
Does Flightcase replace payroll or HR software?
No. Flightcase coordinates crew availability, assignments, calls, event context, and production communication. It does not claim to replace payroll, HR, or Paycom.
Can client and internal information stay separate?
Yes. Client-facing documents and file visibility are controlled separately from internal notes, communication, and operational context.
See your production workflow connected.
Tell us where your team currently rebuilds, resends, or loses project information.