Price from your real catalog
Use rental rates, labor, logistics, sections, discounts, tax, and client display controls without flattening the internal detail.
AV Rental Software
Quote the job. Move the gear. Keep the record together.
Flightcase connects rental quotes to inventory commitments, warehouse prep, equipment movement, crew, invoices, and payment for AV companies that also produce the show.
Rental work with production context
The rental list is only one part of the job.
A dry hire may end at the loading dock. A production job does not. The same scope may need crew calls, venue notes, delivery timing, subrented equipment, client files, and a final invoice.
Flightcase keeps that context attached while equipment moves from the catalog to the quote, the pull, the truck, and the return bench.
A practical fit when you need to
- Quote owned equipment, labor, logistics, and custom services together.
- Track serialized units, bulk stock, cases, kits, rates, and replacement values.
- Prepare pull sheets and warehouse tasks from the live job.
- Record checkouts, returns, repairs, shortages, and subrentals.
- Invoice and collect payment without losing the approved scope.
See the workflow
Real screens from the current Flightcase build.
One record from sales desk to return bench
The approved scope stays useful after the client signs it.
Turn scope into warehouse work
Keep pull sheets, cases, tasks, shortages, and vendor coverage tied to the job that needs them.
Scan equipment at the handoff
Resolve serialized units and cases during checkout and return with phone-camera or Zebra scanner workflows.
Recover gear and collect payment
Route damage and repairs, restore availability, send the invoice, and retain the payment record.
How an AV rental job moves through Flightcase
Each handoff has a clear owner and a current record.
Scope
Select equipment, labor, logistics, dates, and pricing.
Approve
Send a fixed quote revision for review and signature.
Fulfill
Prepare, scan, check out, return, and resolve issues.
Bill
Create the invoice and record payment against the same work.
Related operational guides
Go deeper on the workflows behind the platform.
Questions buyers ask
Does Flightcase prevent every equipment double booking automatically?
Flightcase stores show-linked commitments, shortages, and equipment movement. Broader automatic overlap alerts across shows are planned, so buyers who need mature automated conflict resolution today should test that requirement directly.
Can Flightcase track both serialized and bulk equipment?
Yes. Serialized units and cases can carry asset identity and scan history, while stock quantities support equipment that is managed in bulk.
Is Flightcase designed for party rental storefronts?
No. Flightcase is aimed at AV and live production companies. It is not an ecommerce storefront for tents, linens, or consumer party rentals.
Can rental quotes include crew and logistics?
Yes. Equipment, labor, logistics, custom lines, sections, discounts, and client presentation choices can live in the same commercial document.
Bring one real rental job.
We will walk it from quote through prep, movement, return, and invoice in the current build.