Flightcase Product Tour

See how Flightcase moves from quote to show

Choose a current workflow and follow the real product path through crew availability, crew-visible event files, quoting, production, and warehouse operations.

Choose a workflow

These tours describe the current product behavior—not roadmap promises or placeholder UI.

01
Crew planning

Ask for availability before you book.

Collect useful planning signals without turning an availability check into a confirmed call.

Flightcase crew availability workspace showing confirmed show crew, availability, staffing needs, and the searchable roster.
Availability, confirmed calls, staffing needs, and the roster stay visible in one planning workspace.
  • Confirmed crew stays separate from availability.
  • Staffing needs remain visible beside the roster.
  • Search and role context support faster planning.

  1. Choose the window

    Set a start and end date, optionally choose a day or night shift preference, and add context for the crew.

  2. Choose the crew

    Search the roster, filter by role, select the people you want to ask, and send one focused request.

  3. Crew responds by date

    Each recipient marks requested dates available or unavailable through a secure request or Crew Quarters.

  4. Plan with clearer signals

    Monthly preferences and requested responses sit near the crew calendar while bookings and call confirmations remain separate.

Verified in the current build: Current build: general availability requests, optional shift preference, roster search and role filters, secure responses, monthly Crew Quarters availability, and response notifications.
02
Crew communication

Add event information once. Share it deliberately.

Keep files, links, notes, updates, timing, and crew context attached to the show instead of rebuilding the same message in several places.

Flightcase show communications workspace with crew messages, internal notes, shared files, and broadcast recipients.
Messages, project files, internal context, and crew updates remain attached to the same show.
  • Crew messages and internal notes use distinct lanes.
  • Shared files are visible beside the conversation.
  • Recipient counts make the update audience explicit.
Flightcase show files with clear crew and client audience badges for each event resource.
Upload or link a resource once, then make its intended audience clear.
  • Crew and client visibility are independent.
  • Audience badges make sharing state scannable.
  • Access can change without duplicating the file.

  1. Add the show resource

    Upload a file or add a link with a clear title, category, and note so the resource has context.

  2. Choose its audience

    Keep it internal, mark it crew-visible, or share it with clients when the information is ready.

  3. Update access later

    Authorized users can turn crew or client visibility on and off as the event changes.

  4. Reduce repeat handoffs

    Crew-limited event and mobile file flows return the resources shared with crew, reducing duplicate uploads and scattered follow-ups.

Verified in the current build: Current build: show files and linked resources, internal/crew/client audience controls, crew-visible file counts, reversible sharing, and crew-limited mobile event file responses.
03
Commercial workflow

Move from approved scope to an active show.

Keep the commercial record connected as the work moves into production, scheduling, files, gear, and billing.

Flightcase quote builder showing a dry rental quote with equipment, logistics, client details, and quote totals.
Build the real scope with equipment, logistics, labor, sections, and client-ready display controls.
  • Commercial and event context stays in the builder.
  • Sections keep equipment and services readable.
  • Client display controls do not remove internal detail.
Flightcase quote directory showing fashion, gala, tour, corporate, festival, concert, dry rental, sales, and other quote types.
The demo workspace includes every configured quote category and multiple presentation modes.
  • Quote categories reflect different production workflows.
  • Statuses and totals are visible from the directory.
  • The same platform supports sales and rental scopes.

  1. Build the quote

    Use catalog items, labor, sections, discounts, tax controls, and client-friendly display modes.

  2. Share a fixed revision

    Send a client link tied to the exact revision they review, approve, and sign.

  3. Create the production record

    Connect approved work to the show, schedule, crew, files, warehouse preparation, and operational notes.

  4. Invoice from the same context

    Keep invoice revisions, payment status, and the project record close to the scope that created them.

Verified in the current build: Current build: collaborative quote and invoice builder, revision-aware client links, quote templates, show records, client approvals, Stripe invoice checkout, and payment journal history.
04
Gear operations

Keep warehouse movement tied to the job.

Give warehouse teams a direct path from inventory truth to prep, checkout, return, and issue follow-up.

Flightcase warehouse dashboard showing reserved inventory commitments tied to an upcoming product launch.
Warehouse commitments stay connected to the show and approved quote that created them.
  • Reserved quantities are grouped by inventory item.
  • The show and quote remain visible as context.
  • The commitment window is ready for warehouse planning.
Flightcase inventory directory showing audio, lighting, and video equipment with stock and rental values.
Operational inventory provides the shared equipment truth behind quoting and warehouse movement.
  • Stock and rental value stay visible together.
  • Departments make the catalog easier to navigate.
  • The inventory record supports both quoting and operations.

  1. Build operational inventory

    Track departments, categories, cases, serialized units, asset tags, rates, and equipment relationships.

  2. Prepare from the show

    Use pull sheets, show-linked gear, warehouse tasks, shortages, and subrental coverage to organize the job.

  3. Scan movement

    Resolve serialized units and cases with phone-camera or dedicated scanner workflows during checkout and return.

  4. Close the loop

    Record returns, issues, repairs, blocked items, and follow-up work without losing the show connection.

Verified in the current build: Current build: serialized inventory, cases, equipment kits, pull sheets, QR workflows, checkouts, returns, warehouse queues, repairs, and subrentals.

What this tour does not claim

Flightcase coordinates crew availability, assignments, calls, shared event context, and production communication. It does not claim to replace payroll, HR, Paycom, Tripleseat, or a complete venue-management system.

Want to walk through your workflow?

Tell us how your team quotes, schedules crew, shares files, and moves gear.

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