Keep roles and rates usable
Store the work each person can cover and keep role-specific rates available to the booking workflow.
Crew Scheduling
Ask for availability without accidentally booking the crew.
Flightcase keeps availability requests, roles, rates, staffing needs, confirmed calls, show files, and crew updates close to the production record.
Availability is not a booking
A maybe should not look like a confirmed call.
Crew coordinators often need to test several dates before the client has committed. A spreadsheet or group text makes it easy to confuse interest, availability, and a real assignment.
Flightcase keeps those states separate. You can ask who is free, see the staffing need, then confirm the call when the job is ready.
Current crew workflows include
- Roster records with roles and separate rates.
- General availability requests for a date window.
- Available, unavailable, and mixed responses by date.
- Staffing needs with filled and open role counts.
- Confirmed calls, crew-facing show context, files, and updates.
See the workflow
Real screens from the current Flightcase build.
Fewer status checks, clearer commitments
The coordinator can see the answer without rebuilding a new list.
Send a focused availability request
Choose the dates and recipients, add context, and collect a response without promising the job.
Fill the actual staffing need
Match people to open roles, track filled counts, and keep confirmed assignments separate.
Give crew the current show detail
Share call information, files, schedules, and updates through crew-facing access.
From roster search to confirmed call
Availability answers the planning question. Booking answers the commitment question.
Define
Set the roles, counts, dates, and context the show needs.
Check
Ask selected crew for availability across the working window.
Confirm
Book people into real show roles and call times.
Update
Publish files, details, and changes to the intended crew audience.
Related operational guides
Go deeper on the workflows behind the platform.
How to Manage Crew Availability for Events
Read guide ->Event Crew Call Sheets: What to Include
Read guide ->Questions buyers ask
Does Flightcase run payroll?
No. Flightcase stores crew roles and rates and coordinates availability, assignments, calls, files, and communication. It does not replace payroll, HR, travel booking, or onboarding compliance software.
Can a crew member respond without back-office access?
Yes. Secure response links and Crew Quarters give crew a limited path to respond and view permitted event information.
Can crew see internal production notes?
Not by default. Internal, crew, and client visibility are separate controls so a file or update can be shared deliberately.
Is Flightcase suitable for large staffing agencies?
Teams that need timekeeping to payroll, travel, compliance documents, or very large freelancer operations should also evaluate a workforce specialist such as LASSO.
Bring your hardest crew week.
We will map availability, open roles, confirmed calls, and crew updates against it.